¶4.1 Interchurch Council meetings shall be held quarterly. Dates and locations for Council meetings should be arranged by the Director of Administration and approved by the Council. Meeting dates for the upcoming calendar year should be approved at the last Council meeting of the current calendar year.

¶4.2 Two conditions must be satisfied before official business can be transacted at an Interchurch Council meeting:

1. A quorum must be present. A simple majority of the total voting membership shall constitute a quorum.

2. The quorum must be composed of a majority of lay delegates.

¶4.3 The Interchurch Council shall be conducted in accordance with the Discipline and Robert’s Rules of Order.

¶4.4 The following is a suggested order of business. The Interchurch Council shall:

1. Be called to order by the Chairman, Vice-Chairman or Acting Chairman. See ¶3.1, Item 6.

2. Inquire of any prayer needs.

3. Have a season of prayer.

4. Establish the voting membership present. The voting membership present shall be recorded in the minutes.

5. Adopt an agenda.

6. Consider and approve the minutes of the previous Interchurch Council meeting.

7. Consider and approve the written report from the Conference Treasurer.

8. Receive written and/or oral reports from the pastors, committees, and boards.

9. Receive a written report from the Director of Administration.

10. Receive a written report from the General Superintendent.

11. Review old business.

12. Discuss new business.

13. Have closing prayer and adjourn.

¶4.5 All written reports shall be given to the secretary after each meeting. It should be the responsibility of the secretary to compile and maintain the minutes and reports presented and approved at each meeting. These records shall be made available to the denomination.